CAAP Frequently Asked Questions
How do I apply?
Submit a completed Letter of Intent (LOI) to email@example.com.
What happens after I submit my LOI?
How much funding will CAAP put into a project?
CAAP can invest up to 85% of a project’s total cost. Combined government (federal, provincial, municipal) contribution, including CAAP, to a project may not exceed 85% of a project’s total cost.
What is a contribution agreement?
Contribution - a conditional transfer payment to an individual or organization for a spec- ified purpose pursuant to a contribution agreement that is subject to being accounted for and audited. Contributions would also include Alternate Funding Arrangements and Flexible Transfer Payments which represent types of contributions that were developed for the Department of Indian and Northern Affairs to meet their unique program objectives.
Contribution agreement - are undertakings between a donor organization (NHA in this case) and prospective recipient of a contribution which describe the obligations of each.
Grant - a transfer payment made to an individual or organization which is not subject to being accounted for or audited but for which eligibility and entitlement may be verified or for which the recipient may need to meet pre-conditions.
What do you mean by industry cash?
All cash contributions provided by non-government sources in support of a CAAP project. Please note that universities and other government-funded research bodies are typically considered government sources. Industry cash also does not include in-kind contributions.
How much industry cash do I need?
- Not-for-profit organizations and associations require a minimum 10% industry cash (based on a project’s total cash costs).
- For-profit entities require a minimum 25% industry cash (based on a project’s total cash costs).
- Remember that in-kind contributions from the applicant are considered separately from cash and must be recorded for project reporting purposes.
Can CAAP funds be used for capital expenditures?
- Yes, but only capital expenditures that are specifically required for the execution of the project and that do not exceed 25% of the total CAAP project contribution. These costs will need to be approved by AAFC.
- “Capital” is defined as any asset which has been acquired, constructed or developed with the intention of being used on a continuous basis and is not intended for sale in the ordinary course of business. Capital assets also include betterments that are expenditures relating to the alteration and/or modernization of an asset that appreciably prolong the item’s period of usefulness or improve its functionality. Capital assets have a useful life in excess of one year and a per-item cost of $10,000 or greater.
Does CAAP fund on-going activities? What if I have already started?
CAAP does not fund on-going activities. CAAP can not pay for expenses incurred or services that have been contracted prior to Council approval of a project.
My project was not recommended for funding. What is the appeal process?
- Written request from applicant to the Executive Director, received no later than ten (10) business days after date of formal letter notifying client of Council’s decision.
- Within ten (10) business days after the receipt of the applicant’s formal request, the applicant shall be afforded an opportunity to make representations to the Executive Director and the CAAP Chair as to why the decision should be reviewed. This opportunity shall be offered by way of conference call or, if feasible, a face-to-face meeting.
- Within ten (10) business days after the applicant’s formal representation to the Executive Director and the CAAP Chair, Council will render a written decision to the applicant regarding next steps. These next steps could include:
- Maintenance of Council’s decision to reject investment in or impose conditions on the project.
- Agreement that the applicant may re-submit the project and new information for the consideration of Council at its next regular project review meeting.
- Council’s subsequent decision from the re-evaluation of the project including rejection, reduced funding and/or imposition of condition(s), would be final with no secondary appeal process available.
I have been approved, now what?
- Letter of Offer from the NHA received
- Reply to Letter of Offer and meet any funding conditions
- Contribution Agreement (contract) sent from Council office
- Sign and date contract and return to Council office
- Advance payment issued (if applicable)
- Submit interim report(s) and claims as scheduled in contract
- Interim payment(s) issued
- Submit final report and claim no later than 90 days following end of project activity
- Final payment issued
- File Closed
How do I acknowledge CAAP funding for my project?
- Logos and communications requirements are described in our CAAP reporting guidelines. This document will be sent along with the signed contract.
- If you are issuing a press or news release, we kindly request you to submit a copy to the Executive Director, NHA (firstname.lastname@example.org) for their information and advice.
What should I include in my reporting?
A copy of our CAAP reporting guidelines will be sent with your signed CAAP contract and are posted on the CAAP section of the NHA website. Additional documents necessary for approval of subsequent payments are:
- Statement of revenue and expenditures
- Project activities update
- Communications (completed manuscripts, newsletters, posters)